What’s the right way to resign?


Sat, 08/13/2022 - 13:59

At some point in your career, you might get an urge to resign from your job role. Choosing how to leave a job can be difficult, whether you’re doing it because you’ve taken a position with another company, you’re relocating, you’ve made the decision to start your own business, or for any other reason.

Irrespective of the reasons you are quitting, it’s important to do it professionally and with style. Serving a sufficient notice period at your company, assisting with the transition of duties to new workers, or submitting a formal resignation letter to your HR manager, is what you should do while quitting a job.

What is the greatest way for leaving a job? It’s crucial to step down from your position as graciously and professionally as you can. If at all possible, before submitting your resignation, give your employer enough notice, write a formal resignation letter, and be ready to leave.

If you skip these steps, you have the risk of alienating your former co-workers if you skip these steps. That can come back or find new employment at a business in your sector. You never know when you might require a reference or a recommendation. If you exit in the appropriate manner, you’ll have supporters in case you need them later on in your career.

However, there are situations in which you might have to omit some of the conventional procedures. You may safeguard your standing among your colleagues by being aware of the expectations when you leave a position. Here in this article, we have outlined the procedure for quitting a job and offer some tips on how to quit your job professionally.

Decide if it’s the right time to change a job or not.

You can make the best choice, find new opportunities, and depart from your current position gracefully by carefully considering why, when, and how you should leave your job. Even if you’re frustrated, consider the benefits and drawbacks of quitting your job. Consider talking to your direct supervisor about your concerns to see if they can offer solutions that can help alleviate the problem.

If you’re actively looking for another job opportunity, it might be best to wait until you’ve officially, accepted another job offer before resigning from your current one. Otherwise, you might experience an unforeseen employment gap that might impact your finances, insurance coverage, and other benefits.

Keep the conversation civil and professional once you’ve decided to step down. Employers understand that employees may want to pursue new opportunities, and by acting professionally, you can stay on good terms and maintain a relationship that may lead to future opportunities.

Is resigning from a job bad?

Resigning from a job is not necessarily a bad decision if you are facing some problems in your current workplace. Mentioned below are some reasons for quitting a job.

  • Facing inconvenience in the current role or pay
  • Stress in the workplace
  • No growth in career
  • No appreciation from your seniors
  • Lost enthusiasm for the job
  • Your skills are being underutilized
  • You anticipate layoffs
  • company's goals do not align with your vision

If you notice any of these signs, then it is best if you leave your current job and look for better opportunities elsewhere.

Things to do before quitting a job

The following are two things that you must do before submitting your resignation letter:

Verify your contract of employment. Review the terms of quitting if you have a formal employment contract. While most contracts permit employees to leave after giving notice, some may contain a provision that prevents them from leaving before the end of the contract period specified during recruitment.

Consult with your employer. It is advisable to have a conversation with your direct manager before deciding to leave your job. The manager might offer you a better offer than your new job in overcoming your reasons for leaving.

Tips To Quit Your Job the Right Way

  1. Inform your manager first then others

Notifying your manager of your decision in advance is a professional courtesy. Make arrangements for a private meeting with your manager to discuss your resignation. Don’t talk negatively about your work experience. Instead, maintain a neutral and professional tone. By giving your manager advance notice, they will have enough time to look for a replacement and arrange your transition. Give a succinct and truthful justification for your choice if your manager asks.

  1. Give at least two weeks' notice

The standard time to give an employer before leaving is two weeks’ notice. Make sure that you abide by any notice period requirements outlined in your employment contract if you have one.

Depending o your availability, you might be willing to remain longer than the typical two-week period, especially if your new job doesn’t start for a few weeks or you’re switching to self-employment. Regardless of how much notice you give, notify your employer as soon as possible and mention it in your resignation letter.

  1. Write a Resignation Letter

Write a formal resignation letter before speaking to your boss in person. A few paragraphs will do; a message doesn’t have to be extended. Include your final day of employment and a thank-you note for the opportunity. Additionally, you can offer to assist with the transition if you’d like.

Send a copy of your letter to HR and keep one for your records. It’s often possible to resign via email, which makes maintaining records much more straightforward.

  1. Follow the resignation rules of your company

Verify the anticipated notice period in your employment contract. Depending on the nature of your job, the notice period is typically between two weeks and a month, but it may be longer. You can professionally resign and receive all termination benefits by ensuring you serve the required notice period. Staying on during the notice period. Staying on during your notice period gives your current employer enough time to find a replacement and facilities a smooth transition.

  1. Help to transition your responsibilities

Make it a point to assist your co-workers with the transition before you leave your current job. If your team has found a replacement for you, help the new hire with all required ongoing tasks. Give your team members up-to-date information on the status of your projects if your employer hasn’t yet found a replacement for your position. A document with comprehensive instruction on what must be done can also be shared. This simplifies onboarding the new hire and helps your team be better prepared for your absence.

  1. Return company items

If you have any company property in your possession, return it. This includes vehicles, mobile devices, laptops, and corporate records. Make it a point to submit these items proactively. Ensure you send the items back in the same condition as when you received them. If they are broken, offering to fix or replace them will make you look good. Make sure to remove any personal files or contact information from the electronic devices before submitting it to HR.

  1. Clear personal items from your desk

Before your last work day, take personal belongings out of your desk, locker, or other storage spaces. Verify that all desk drawers have been emptied. Additionally, organize work files and remove personal files from your office’s system so your replacement can quickly locate pertinent documents and other files. Preparing a farewell message for your team and coworkers at this is a great idea.

  1. Keep in touch with your colleagues

Consider staying in touch with your co-workers after you quit your job. Use email to communicate with them occasionally. A great networking opportunity to make later-useful connections is to connect with a group of co-workers who advance in their careers, they might alert you to new opportunities.

How to write a resignation letter

There are several reasons why how you write a resignation letter is crucial. First of all, makes sense to take the time to write a professional resignation letter because you might need the employer’s reference in the future. Additionally, it will be added to your employment file, so it should be written appropriately.

When writing your resignation letter, keep the following points in mind to make a good impression on your soon-to-be former employer:

For a formal resignation letter, follow the standard business letter format.

If you send your letter via email, you can skip the address paragraphs and the date. Choose a subject line that expresses the email’s topic clearly, such as, “Resignation-[your_name].”

Before sending your mail, proofread it.